Royalty Review Council (“RRC”) seeks to provide accurate and updated information on this website, and the website is offered to assist potential class members in making claims. However, RRC cannot provide any guarantees and makes no representations about the accuracy, reliability, completeness, or timeliness of the information or contents of the website. The information and contents of this website is provided “as is,” and RRC disclaims all express or implied representations, warranties, and guaranties, including but not limited to any implied warranties or conditions of merchantability, fitness for a particular purpose, title and non-infringement, except to the extent such disclaimers are held to be legally invalid. Given the reliance on third party sources, information provided by RRC may not be accurate, and it is your responsibility to confirm the accuracy of your claim. RRC is not in the business of providing professional or legal advice with respect to this website service and this website service should not be relied on as a substitute for financial, legal or other professional advice.
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Once you have created a user account for this portal, you can select songs from your search to be claimed and then use the claims output file exported from this portal to assist you with submitting a Claims Form to the Settlement Claims Administrator, Garden City Group (“GCG”). .
The portal exists to search for songs that were made available by Spotify between December 28, 2012 and June 29, 2017 and assist you with access to relevant information needed to file a Claim Form, including U.S. copyright registration numbers.
In order to set up a user account, click on the blue “Create Account” button on home page.
You will see the following message on the screen: Please check your email to confirm your email address. If you haven't received an email confirmation, click here. Search functionality will not be available until you confirm your email address for this user account.
Please check that you have received an email from [email protected], and please click on the link provided in the email to complete your user set up.
Last Modified: September 10, 2019
Each song that is claimed must be associated with an “Owner.” An Owner is a person who owns a copyright registered with the U.S. Copyright Office (or for which an application for registration has been filed) for a musical composition. In order to proceed and select songs on this site to include in a claim, you first need to create an Owner. You will have the opportunity to create different Owners under one user account, if necessary.
If you create multiple Owners, make sure you select the correct Owner under your user account that will be associated with any songs claimed.
Please click on the grey button “Create Owner” to set up an owner.
Please fill in the full legal name of the owner and the GCG ID if available (The GCG ID is the GCG Provided ID generated upon owner registration at www.spotifypublishingsettlement.com) and then click on the blue button “Create”
If you want to set up multiple owners under your user account, please click on the grey “Create Owner” button to set up another owner, otherwise click on the blue “Use this owner” button to search under the owner you have just set up.
To begin your track search, click on the dark blue “search” button in the top right hand corner of the screen.
Please enter the information for the tracks you wish to search for (artist/track name/album/album label as available) and then click on the blue “Search” button to perform the search.
You can also search for tracks by ISRC or Spotify Track ID if you have this information, by clicking on the “Search by ISRC or Spotify Track ID” link in the top left of the screen. To return to the search by artist/track name etc., please click the “General Search” link in the top left of the screen.
Search results will be organized in individual rows for each track. The search results are based on an exact match of the text submitted for a search. Unless otherwise noted, all track data accessible from this site and all data utilized for performing a track search was received from Spotify and has not been modified. Some search results may contain what will appear as duplicate track matching results that will be displayed on separate rows. This is because the track data received from Spotify may contain instances assigning multiple Spotify track IDs to the same track in their data.
If the search results appear to display duplicate results, you must select all rows displayed to add to your user/owner account as a claim. For each track selected for inclusion in a claim (including any apparent duplications) you will also need to add the Copyright Registration Number and the claimed song ownership percentage, either by entering them after you have selected a track for inclusion in a claim or after you have exported your claims data from your user account, as these are required fields in order to submit a Claims Form to GCG.
To see more search results, if any, scroll down to the bottom of the screen and click on the blue “Load More” button.
Click on the boxes on the left of the search result rows for any tracks you wish to include in your claim. To add these selected tracks to your claim, click on the orange button “Add Selected (x) track(s) to Owner xxxx” which appears above the search results once one or more search result rows are selected.
Before you add the selected tracks to your claim, you have the option in the next screen of providing the copyright registration number and ownership % for each selected track, although these can also be added at a later stage. Click on the blue button “Add Track(s) to Owner XXXX” to add the tracks to your claim.
The rows for the tracks added to your claim will now be greyed out in the search results and a message in orange will appear above the search results which shows the number of tracks just added to the specific Owner. To view your tracks selected for inclusion in your claim click the “View All Claims” link above the search results. Tracks selected may appear in other search results conducted, but the rows will be in grey to reflect that you have already included the track under your user account for an Owner.
The tracks selected for inclusion in your claim are displayed on the screen along with any information added manually for the copyright registration number and ownership %.
If you do not know the copyright registration number for your tracks selected for inclusion in your claim, you can search for these numbers using the copyright registration number search tool on the portal.
Click on “Search and Retrieve Copyright Registration Numbers” button in the middle top of the screen to start this process.
Enter separately the last and first names (as they appear on the registration, including suffixes) of the writers associated with the claimed track in the “Writer Name” input field. You can enter multiple names by continuing to click Add Writer after each one. You do not need to enter all of the writer names for each claimed track in order to conduct the search.
Click “Add Writer” to add the writers to your copyright registration number search. The writers you add will appear just below the writer name input field and the writer name input field will become available again in case you want to add another writer before you perform your copyright registration number search.
To add another writer, repeat the process of entering the writer last name and first name in the writer name input field and then click “Add Writer”
Once you have added the writer name(s) associated with the claimed track, click "Perform Copyright Registration Number Search" in order to conduct a match of your claimed tracks information against the LOC Records to bring back potential matches and the associated copyright registration numbers. If potential matches are found, they will appear as blue numbers below the copyright reg. # field.
To read about the source of the Copyright Registration Data, you can click on the button “Information About The Copyright Registration Data”.
Click on the blue number search results below the copyright reg. # field to view a pop up window with more details of the potential copyright registration number match (Title, Authors, Performer and Registration Date).
If you need further copyright registration details, full copyright registration records are also available through the LOC’s online copyright public records catalog at http://cocatalog.loc.gov.
If this copyright registration number is a correct match for your claimed track, click on the “+” symbol to the right of the blue copyright registration number to add the number into the copyright reg. # field.
Only one copyright registration number can be associated with each track claimed under an Owner on this portal.
Click on the grey “Go Back to View All Claims” button to see the copyright registration number added to your tracks selected for inclusion in your claim.
In order to export claim information to a Claim Form for submission to the Settlement Administrator, click on the blue “Export to Excel file(.XLSX)” button.
The Excel file(.XLSX) that is generated will be saved to your local computer, usually in the folder “downloads” depending on your computer’s local settings. The file contains additional information associated with the songs claimed and additional data columns that are needed for submitting Claim Forms to GCG, including any information that you have added to the songs you have claimed.
In order to open the Excel file(.XLSX) in a spreadsheet application such as excel, please save the text file to a designated place on your computer and then open your chosen spreadsheet application, select the text file from within the spreadsheet application (make sure to display ‘all files’ in order to see the text file in the location you saved it), and then open the file (In many cases there is a text import wizard. Using the wizard you will need to select ‘delimited’ as the file type (step 1) and ‘tab’ as the delimiter (step 2), after which you can select finish and see the data.) Expand your columns to view data, as needed.
Please note that both the Copyright Registration Number and the claimed song ownership percentage are required fields in order to submit a Claims Form to the Claims Administrator. If you have not already done so, you can enter this information into these fields now in order to include them in your claims output file or you can manually input them at a later stage prior to submitting your Claim Form to GCG.
Finalized claims are required to be submitted to GCG, the Settlement Claims Administrator.
You cannot submit a Claims Form directly from this portal to GCG.
Once you have created a user account for this portal you can select songs to be claimed and then use the claims output file exported from this portal to assist you with submitting a Claims Form. For details on how to submit a claim to the Claims Administrator please visit http://www.spotifypublishingsettlement.com/
Last Modified: January 22, 2018
RRC also may collect PII through the Settlement Administrators website. RRC’s clients and any Courts that may be supervising the matter ultimately are responsible for determining whether it is reasonably necessary for RRC to collect certain types of claimant information in connection with RRC’s administration of any particular administration project.
The settlement website is not directed to children under the age of 13 and, therefore, RRC does not knowingly through this settlement website collect information from children under the age of 13. If RRC becomes aware that it has received PII from a child under the age of 13, RRC will make commercially reasonable efforts to delete that information from its database.
RRC will retain and use PII to accomplish the purposes, such as communicating with the persons or entities that provided it or processing his, her or its proof of claim, for which such PII was provided to RRC and for any other settlements or proceedings to which the information may be relevant. RRC shall retain such PII only so long as is necessary to accomplish such purposes subject to, as applicable in each case, orders of the Court, RRC’s document retention policies, contractual provisions concerning retention of documents, and the direction of RRC’s clients. RRC also may use that PII to customize the services RRC provides, and to comply with applicable laws, regulations and RRC policies. All hard copy and electronically stored PII shall be destroyed in compliance with Court orders, RRC’s document retention policies, contractual provisions with clients or directions from clients, as applicable. Such destruction shall be conducted in a manner that prevents loss, theft, misuse, or unauthorized access to the information.
RRC will not share PII with any persons or entities unless the Court supervising the administration project has authorized them to receive such PII. When required to do so, RRC will disclose PII to the Internal Revenue Service (the “IRS”) in connection with Internal Revenue Code income reporting requirements. Thus, RRC may share PII as needed to fulfill requests to process proofs of claim or otherwise provide noticing and/or administration services.
Except as set forth herein, and if permitted by applicable law, individuals may opt out of circumstances where RRC will use or disclose such individual’s PII. Individuals that choose to opt out of RRC’s use or disclosure of PII may be prohibited from participating in a settlement, as a result, be barred from participating in any distribution.
RRC does not rent, sell or otherwise disclose for any other purpose any PII.
From time to time, RRC may gather general non-personal statistical information, including information about the use of the settlement website, such as how many visitors visit a specific page, how long they remain on that page, and the hyperlinks, if any, on which they “click.” Through the use of technological features such as “IP addresses” and “cookies” (both of which are discussed in greater detail below), RRC may collect that kind of information to determine which areas of the settlement website are visited most frequently, and to enhance the website for visitors and improve the functionality for class members. RRC also may compile that data in order to describe to Class Counsel, Spotify or the Courts the use of the website. Any such compiled data will not personally identify any person, including any visitor to the settlement website.
An “IP address” is a number that is automatically assigned to a computer whenever it is connected to the internet. Web servers, computers that “serve up” web pages, automatically identify a computer by its IP address. RRC records IP addresses for purposes of system administration, to report statistical information and to track the use of the settlement website. When a visitor requests pages from the settlement website, RRC’s servers log the visitor’s IP address. It is not RRC’s usual practice to link IP addresses to any PII. Although a visitor’s session is logged, the visitor typically remains anonymous to RRC. RRC reserves the right to identify a visitor through an IP address if RRC believes doing so is necessary to enforce compliance with the settlement website’ policies or to protect RRC, visitors to the settlement website or others.
Protecting the security of PII is very important to RRC. Once RRC receives a transmission, RRC will take reasonable precautions to keep that information secure on its systems. While RRC strives to protect privacy, however, no data transmission over the Internet may be guaranteed to be 100% secure. RRC, therefore, cannot warrant or guarantee the security of any PII transmitted to RRC online, or be responsible for the theft, destruction, or inadvertent disclosure of that PII.
Information contained in the settlement website does not constitute the rendering of legal advice, and no attorney-client relationship is formed between RRC and any claimant, by virtue of such legal administration services. RRC makes no representations about the privacy practices of any other parties, including RRC's clients, who may receive personal information from RRC in the course of RRC's services as a legal administrator.
Last Modified: October 20, 2017